Planning and Grants Committee

The Planning and Grants Committee 
will meet on the third Tuesday of each month
from 2:30 to 4:40 PM
in the Council's conference room

June 8, 2010 Joint meeting with Multicultural Committee, 9:30 to 11:30 AM
July 20, 2010
August 10, 2010 Joint meeting with Multicultural Committee, 9:30 to 11:30 AM
September 21, 2010
October 12, 2010  Joint meeting with Multicultural Committee, 9:30 to 11:30 AM
November 16, 2010
December 21, 2010

Meeting Activities
Date: May 18, 2010
Planning and Grants Committee

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ISSUE:

1. Welcome and Introductions
2. Minutes
3. Regional forum update
4. RFP and grant funding
5. Grants update

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DISCUSSION:

1. Welcome and Introductions
2. Minutes
1. Correct attendance notes for February 16 meeting and add Betty Henderson as being absent.
2. Change the wording to: “the Aurora location for Project SEARCH” in the February 16 minutes.
3. The minutes for the April 13, 2010 will be reviewed at the Jun 8 2010 meeting

3. Regional forum update on Glenwood Springs forum on June 16: flyer is being printed. Bill Higgins from the Legal Center office in Grand Junction will represent legal/Sue Fager of the Multi-Cultural Committee will also be on hand to help out. Katie Grange added that the flyers were completed May 18. Leadville, Parachute, Vail and other western slope towns would get advertising as well as some radio coverage.
   
   
4. RFP: Discussion of whether to go the RFP route or to address the issue of seclusion and restraint in public schools and the need of the Legal Center for more financial support for that work. While Mary Anne Harvey disclosed her potential conflict of interest, the Committee discussed what outcomes to look for: Legislative changes, changes in practice and policy. Teachers need training in behavior support.
   
   Discussion covered the questions of conflicts of interest, outcome measurements.

On the agenda for this committee:

            Amount of money available and mechanisms the Council has available

            Options discussed: 1) seclusion and restraints and TLC, 2) Slight revision of the model for the Cultural Conference and follow-up workshops (task forces, work groups), other ideas Council members have to offer.

5. Grants update

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ACTION / MOTION / CONSENSUS

1. Todd Coffey moved to approve the minutes with corrections; Mary Ann Harvey seconded; minutes approved, as amended.
2. Committee will discuss with the Council next week mechanisms for funding and concepts to fund.

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Those in attendance: Todd Coffey, Katie Grange (by phone), Mary Anne Harvey, Betty Henderson

Staff Present: Marna Ares, Mackenzie Helton, Lionel Llewellyn

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Meeting Activities
Date: April 13, 2010
Joint Meeting: Multicultural Committee and Planning & Grants

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ISSUE:

Purpose: Design the curriculum for 6-7 regional forums in order to gather data for the strategic planning process of developing the Colorado Developmental Disabilities Council’s next Five-Year Plan for 2012-2016.

1. Introductions

2. Sending out the survey

            a. What should the subject of the email be, in order to get people’s attention? Your voice does count –shape the future of services in Colorado.

            b.  Change the order of text and put the questions first.  Keep the first introductory paragraph. Add at the end of the first paragraph a sentence saying that the text after the survey questions gives important information about what the Council and the TLC.

3. Forums
1. Legal Center is planning on having staff at each forum.
2. First forum will likely be in Glenwood Springs on June 16.
3. Make sure that press release makes it clear that the Legal Center and the Council will be at each forum.

4. Curriculum for forums
1. Ice breaker:
2. Curriculum gives an historical perspective, but doesn’t look forward to the future, i.e. “Where do we go from here?”
3. What about technology?
4. What is everyone else doing, as a way to talk about the future – social networking, technology, telemedicine, health care in general, increase in segregation for people with disabilities, change in job categories, economic trends, cultural trends, continuum in various presentations, and etc. Be sure to inform people of HUD vouchers and CDASS.
5. Make sure that JFK Partners is described as a resource, in addition to the Council and
6. Legal Center

f.        Have part of it be a discussion of what the local resources are. (interactive)

g.      Appropriate place for the Legal Center is on the disability rights section.

h.      What videos could be used? TLC has access to one produced by the national organization for P&As.  Norman Kunc’s When the Moon Comes Up is also a good, succinct presentation.

5. Minutes for February 26:

            a. Make sure the DD definition, federal and state, is part of the forum curriculum

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ACTION / MOTION / CONSENSUS

1.       Mary Anne and Marna will finalize the text for the survey. Marna will get the survey text translated, post it on the website and have it sent out. 

2.       Minutes for February 26, 2010 approved.

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BY WHOM/ BY WHEN:

Mackenzie will talk with regional coordinators about donations of food allowable, with Legal Center receiving the donations.

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Those in attendance: Sue Fager, Yvette Plummer (by phone), Mary Anne Harvey, Penny Gonnella, Betty Henderson

Staff Present: Marna Ares, Marcia Tewell, Mackenzie Helton

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Those absent:  Todd Coffey, José Reyes, Jeanette Cordova, Mike McCarty, Deon Gillespie, Darlene Beals, Karen Ferrington

Meeting Activities
Date: February 26, 2010
Joint Meeting: Multicultural Committee and Planning & Grants

ISSUE:

Purpose: Design the curriculum for 6-7 regional forums in order to gather data for the strategic planning process of developing the Colorado Developmental Disabilities Council’s next Five-Year Plan for 2012-2016.

1. Introductions

2. Review of DD Act and Development of current Five-Year Plan for 2007-2011

DD Act directions

 Strategies employed

Text of survey document

Modalities for gathering citizen input

3. Review of Voting Item providing for regional forums

            a.  Communities to outreach to:  what is the rural community to be chosen? Consensus was to try to include a rural farm community in the southeast part of the state (La Junta, Lamar, Rocky Ford).

            b.  Council members on the list for various communities would be helping with finding the regional coordinator, not being the coordinator.

4.  Timeline:  The Plan should be submitted to the DSA in May or June 2011.  After Council approval, the Plan will be submitted to DSA. Have the forums finished by the fall of 2010.

5.  Job description and logistics of hiring regional forum coordinators

            a.   Using existing community organizations for cross-disability outreach:

                                                               i.      Katherine emphasized the importance of including CCB’s. Also suggested local coordinator could convene a committee that could help them with ideas for outreach. The advantage can be in including young people, college students.

                                                             ii.      Mary Anne talked about the Legal Center’s focus on serving people with mental health issues.

                                                            iii.      Public forum versus focus groups. Would we want to have a number of different types of focus groups (people with disabilities and families, service providers, others)?

                                                            iv.      What is the message to potential participants that will make them want to come to the regional forums? Combination of what the projects have done to push the system in positive directions, and knowing that participants can help the Council focus on what’s important to the participants.  People’s ideas could generate ideas for the potential projects that the Council could fund in the future.

                                                              v.      For Denver it might be great to have one graduate from each of the two leadership projects be co-coordinators for the Denver forum.

6. Curriculum for each regional forum

a.       What are the best practices to be emphasized?
i.          Cultural responsiveness

ii.       Person-centered decision-making

iii.     Active inclusion in all aspects of community life

b.       Who are the local contacts?

c.       Which grantee would be available for making the presentation?

6. Map of each session

 3:30 PM to 5 PM
Overview of Council, grant projects that have been funded under current Five-Year Plan.
Grantee/Council presentations

 5 – 6 PM Dinner

 6 to 8 PM Focus group to gather information through responses to Focus Group questions

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ACTION / MOTION / CONSENSUS

1.  Introductions, followed by viewing of video Sue Fager brought (“The Potato Video”)

2. Committee members are encouraged to send in names of potential regional coordinators so that Council staff can start interviewing and selecting coordinators. The deadline for getting names to Council staff by next Friday, March 5, 2010.

3.  Mary Anne wants definitions (State and federal definitions of developmental disabilities) to be a handout at the forums. Mary Anne will review the focus group questions with her DD group that meets on Monday.

4.  La Junta was chosen as the seventh rural community

5.  We need an orientation for all regional coordinators before the forums are begun.

6. Need to give gifts of some kind as an incentive to regional coordinators. They can each come up with something to offer participants at their forums, and the Council needs to come up with something for each coordinator. Their will be a group orientation and a group celebration with coordinators.

7. Let participants know that they will be invited to the unveiling of the Plan in July 2011.

BY WHOM/ BY WHEN:

1. Marna to email Katie the focus group handout from 5 years ago.
2. Marna to send out notes and the job description after this meeting.

Those in attendance: Sue Fager, Katie Grange (by phone), Ben Sutton, Karen Ferrington, Mary Anne Harvey, Penny Gonnella, Yvette Plummer, Betty Henderson, Darlene Beals

Staff Present: Marna Ares, Marcia Tewell

Those absent:  Todd Coffey, José Reyes, Jeanette Cordorva, Mike McCarty, Deon Gillespie

 Meeting Activities
Date: February 16, 2010

ISSUE:

1. Call to Order, Introductions, Minutes
2. Chairperson – legislative Report
3. Oversight of grantees assignments/volunteers?
4. Approval of job description for local coordinators for forums
5. New Business
6. Old Business

ACTION / MOTION / CONSENSUS

1. Minutes: The minutes were not approved due to lack of quorum.  Minutes will be at next meeting for approval in March.  Katherine mentioned that her name is not listed as present and would like her comments on attendance at Council events as sometimes impossible to set as priority be noted.
2. Legislative Report:  Mary Anne reported on the CORA legislation regarding Colorado open records act. Marcia reported on #1213 that does away with the I.P. process for those on the waiting list.  The group discussed each of the bills
3. Oversight of grantees Report:. Katherine and Katie oversee PCP with PEAK, Mary Anne had previously volunteered for Access and Ability, Betty Henderson volunteered previously for WOW.  Staff will email those not yet committed to get oversight for Grupo Vida.  Katherine and Marcia will do a visit to the Aurora location for Project SEARCH and Marcia also sits on the advisory committee for the Aurora project.

4. Forum Development:  The job description for the local coordinators was presented with suggestions to change including the outreach additionally be to Chamber of Commerce, Rotary Clubs, any local economic development group, county commissioners, and legislators.  It was also recommended to include language in the narrative that mandates outreach to Chamber of Commerce and legislators.  It is strongly recommended to have local vendors for the food as well so that the community is included as much as possible.  Mary Anne offered to co-host the forums as the Legal Center would also like to gather information. TLC is able to purchase food for the events!  Marna will send the survey questions to Mary Anne to see if they continue to suffice for both groups in terms of collection of information.

5. New Business:  Discussion let to the suggestion of developing a Face Book page for the Council.  MCC had previously suggested this.  Katherine suggested that an intern from a communications dept. could develop the page.  Georgia Council has a page that could be used as a prototype. 

6. Old Business: none

BY WHOM/ BY WHEN:  Marna send survey to Mary Anne.  Locate intern for Face Book page development.  Email committee members not present to determine which grants they will over see. Coordinate site visits as soon as possible between grantees and committee members. Alter job description with above changes to the draft document. Make suggested changes to minutes for approval next month.

Those in attendance: Katherine Carol, Mary Anne Harvey

Absent: Todd Coffey, Betty Henderson

Guests: none 

Staff Present: Marcia Tewell

Meeting Activities
Date: January 26, 2010
Joint Meeting: Multicultural Committee and Planning & Grants

ISSUE:

1. Welcome and Introductions
2. History of the formation of the two committees
3. MCC issues and concerns
4. Resolutions/solutions to concerns
5. Planning & Grants responsibility for Five-Year Plan development
6. Plan for MCC and P&G joint work and technical assistance

DISCUSSION:

1. Marcia began the meeting with a welcome and introductions.
2. History of the formation of the two committees
1. The group discussed the history of both committees and the Council, with input from most members.
2. Discussed more in depth the early history of the MCC.
3. MCC issues and concerns
1. Issue one was not having the third annual Cultural Competence & Responsiveness conference and follow-up workshop.
2. Other issues: Penny being cut off in time to present on cultural competency to the council before finally being given time a third time to present; Council members not in attendance at the conference and follow-up workshops; the disapproval of food costs for the workshop that meant that Committee members had to contribute private dollars.
3. The status of the MCC and the conferences/workshops needs further defining: are those efforts those of a grantee or a subcommittee o the Council?
4. Resolutions/Solutions
1. Make sure that discussions at Council meetings are allowed to fully explore the issue at hand.
2. Give people new to the Council the benefit of the kind of historical review that was discussed at this meeting.
3. Bridge-building from committees to the Council, especially important for Multicultural Committee in its providing technical assistance in the development of the Five-Year Plan.
5. & 6. combined:
1. How can the Committees work together in developing the forums (assuming they are approved by the Council tomorrow)?
2. Work on best way to do outreach and maximize participation.
3. Meet jointly to develop the curricula for the regional forums.

ACTION / MOTION / CONSENSUS

1. After the Council vote tomorrow, Marna will send out a Doodle calendar survey to all members of the MCC and P&G to determine which dates work for most.

BY WHOM/ BY WHEN:

Those in attendance: Sue Fager, Todd Coffey, Mike McCarty, Katie Grange, Ben Sutton, Karen Ferrington, Mary Anne Harvey, Darlene Beals, Penny Gonnella

Staff Present: Marcia Tewell, Marna Ares

Guests: 

Personal attendant:

Those absent:  Jose Reyes, Yvette Plummer, Jeanette Cordorva,

 Meeting Activities
Date: December 15, 2009
Planning and Grants Committee Meeting

ISSUE:

1. Minutes from November 3, 2009
2. Update on PEAK’s project
3. Update on fiscal matters
4. Five-Year Plan development

DISCUSSION:

 1.       Minutes for November will considered at the January 26, 2009 meeting.

2.       Update on PEAK’s project: families from the Western Slope find it impossible to get to Denver once a month for Taking Charge! Katie is exploring alternative funding to conduct Taking Charge! In the mountain area, after PEAK’s Council-funded project finishes their third and final year.

3.       Update on fiscal matters:

a.       Council official functions: The request for having the MCC Follow-Up Workshop at St. Cajetan’s, including dinner has been denied by Mary McGhee of the CDHS Boards and Commissions Office.

b.       Amendment extensions for PEAK and Access & Ability are in the contracts office and have been approved.

c.       Development of Five-Year Plan: The idea to have meetings throughout the state will have to be proposed, but CDDC will not be able to pay for venues or provide food. The proposal to conduct seminars around the state will likely be denied if more than one person’s travel is planned for each focus group/seminar.

Committee reviewed the MOU between CDDC and CDHS, signed by Karen Beye and Penny Gonnella, the Council chairperson at the time, on October 23, 2007.

4.       L&PP update:

a.       Sheryle sent an email of potential upcoming bills, with a request for some direction

b.       Telemedicine, dental care, and mental health care bills (system of care and Frangas’ bill) could potentially  impact people with developmental disabilities.

c.       It would be a good idea to set up a joint meeting with the L&PP and P&G Committees.

ACTION / MOTION / CONSENSUS

1.       Marna will email a pdf of meeting handouts to all members not in attendance today.

Those in attendance: Katie Grange (by phone), Mary Anne Harvey, Todd Coffey

Meeting Activities
 Date: November 3, 2009

ISSUE:

1. Minutes from October 20, 2009
2. Legislative & Public Policy Committee update
3. Grants Update
4. Five-Year Plan development and collaboration with the Multicultural Committee

DISCUSSION:

1.       Minutes for October.

2.       L&PP update:

a.       Tax credit for 20 companies coming into Colorado. Two tax credit bills were passed in the 2009 legislative session, one for small businesses, and the other for larger companies. L&PP is reminding employers of the tax credits available through the ADA. Sheryle and Katherine will also be meeting with Don Marostica, who is now the director of the Office of Economic Development and International Trade.

b.       Four task forces from the Kefalas Committee: health care (Irene Aguilar), poverty reduction Katherine and Sheryle), job creation (Mike Hoover), hospice and palliative care (no reps from L&PP, though Sheryle has attended most of the meetings). Go to the General Assembly interim committees and see task forces and the bills they are introducing. http://www.colorado.gov/cs/Satellite?c=Page&cid=1244045241879&pagename=CGA-LegislativeCouncil%2FCLCLayout

c.       Legislative Audit Committee:  (today’s meeting). HCPF audit concerned additional issues to the audit that was done on long-term care and CCB audit. Many of the October deadlines have not been met. At a hearing yesterday the State Controller’s Office was on the carpet, David McDermott testifying as to lack of transparency and accountability by counties. The Controller’s Office was called to account for lack of detailed reports.

d.       Nursing Home Parity: L&PP met with Dr. Wadwah and HCPF. Will try to work through the statutes rather than introducing legislation. HB 1293 Affordable Health Care bill from 2009 is going to be the basis for the work on the statutes.

3.       Planning for developing the next Five-Year Plan and collaboration with the MCC

a.       MCC would like to provide technical assistance as information is being gathered for the development of the next Five-Year Plan. Committee discussed having a joint meeting to discuss how the collaboration could take place. This is an opportune time now that the Council has full membership.

Denver Foundation is sponsoring a multi-cultural conference at Auraria on Monday. With TASH coming next year, how can the Council connect with the broader community?

b.       Members need to be contacting people who they know in regions that aren’t covered by Council membership, e.g. Grand Junction and Sterling. Jeff _______ is the new CCB director in Grand Junction, and it could be that the Council could ask the cooperation of CCBs to help gather people. The more various groups the Council can reach out to, the better information we get. (Chambers of Commerce, P&A, UCED, universities, churches, SILC, SEAC, grantees

c.       When to meet with the MCC?  Mary Ann suggested that Penny repeat the presentation on cultural competency that she did at the retreat. The committee agreed. January 26, 2010 is the date for the January meeting of the P&G and the MCC can be invited to that. Another option is to do have dinner after the Planning & Grants Committee January 26.

4.       Concern about supports for Council members who are people with developmental disabilities:

a.       Are these Council members getting the benefit of the expertise available from other Council members? The first step is to put the question out to members of the Council to see if they share the impression.

b.       Consider the DBTAC poster on disability etiquette, or some other format that can be provided to all Council members.

c.       Have those who attended the retreat review what they learned at the retreat at the next Council meeting. Committee members also suggested going over the contents of the notebook and asking what else needs to be added. Also asked that review of the evaluations of the retreat be summarized.

d.       Sue suggested that WOW do a training on disability etiquette.

e.       It would be good to use the small group work at Council meetings, i.e. follow the example of the retreat format.

ACTION / MOTION / CONSENSUS

1.       Betty moved to approve the minutes with correction to section 3ai for spelling of Beth’s name. Katherine seconded. Minutes were approved as amended.

2.       Marna will send out a list of MCC meeting dates to P&G members so that they may attend the meetings if possible. Katie will email dates when she’s available at the beginning of December, and the P&G may meet on the same day as MCC.

3.       The January meeting of the committee was changed to January 26 in order that Katie can attend while she is in town for the January 27 Council meeting.

4.       Hand out at the next Council meeting the Council’s brochure on including people on boards of directors.

5.       Marna will send Mary Anne a copy of the most recent quarterly report from Access & Abiltiy.

6.       Sheryle will write a short article for the CDDC website about how to apply to be on boards and commissions.

Those in attendance: Katie Grange (by phone), Katherine Carol, Sue Fager (MCC representative), Mary Anne Harvey, Betty Henderson

Staff Present: Marna Ares, Mackenzie Helton, Sheryle Hutter              

Meeting Activities
Date: October 20, 2009

ISSUE:

1. Minutes from September 2009
2. Legislative & Public Policy Committee update
3. Grants Update
4. Five-Year Plan development

DISCUSSION:

1.       Minutes for September: Sheryle submitted some changes to the L&PP update. Minutes approved with changes.

2.       L&PP update:

a.       Sheryle and Katherine updated on activities on the Kefalas committee and subcommittees. They are both on the Access to Public Benefits sub-committee.

b.       Nothing About Us Without Us: the work now is to have people with disabilities be included in more subcommittees, task forces and boards and commissions. Recruitment is a problem. Considered the utility of social networking. Phone calls to particular people is another effective strategy.

c.       Sheryle has talked with Brandon Shaffer, President of the CO Senate, about the differential, and unwelcoming, reception citizens receive when they testify and want to share information with the legislature.

d.       Employer tax credit: Marcia and Sheryle are writing a letter that will go to the 20 or so new companies coming to Colorado.

e.       Nursing home parity: two new bills to talk with HCPF about on Monday, Wadwah will be at Atlantis on Monday. 1) How to address nursing home rate increases and parity, 2) home health care providers fee. There looks to be support from HCPF, some legislators, and possibly the head of the JBC.

f.         Health care placement certification: Irene Aguilar has been watching the health care task force, with feedback from Sheryle and CCDC.

3.       Future work for this Committee

a.       Monitoring grants: PEAK, El Grupo Leadership, P2P African American Leadership, Project SEARCH, Access and Ability

                                                                           i.      Katherine and Katie are taking responsibility for PEAK’s project. They will contact Beth and get the dates for upcoming sessions for Taking Charge and for Life Building. Marna will send them the most recent quarterly report.

b.       Developing next Plan

                                                                           i.      Timeline begun

1.       March 2011: discuss at CDDC mtg the draft Five-Year Plan and recommended areas of emphasis

2.       April 10, 2010: post draft Plan on the web and mailed, maybe as part of the newsletter

3.       May 2011: CDDC vote to approve the Plan

4.       August 15, 2011 Plan 2012-2016 submitted to ADD

                                                                         ii.      Idea is to get schedule of town meetings established and invite legislators to each. Katherine and Sheryle will have cultivated members through their work with Kefalas’ committee and the work of Legislative and Public Policy Committee.

                                                                        iii.      Katherine suggested doing both regional town meetings and a statewide summit. Discussion of sequence seemed to point to doing regional town meetings first, as a way to stimulate interest and participation in a statewide summit.

ACTION / MOTION / CONSENSUS

1.       Katherine and Katie will both miss the next P&G meeting on November 17, as well as the Council meeting on November 18. The meeting for this committee is changed for November to November 3, 2009 from 2:30 to 4:30 PM.

2.       Sheryle will write a short article for the CDDC newsletter about how to apply to be on boards and commissions.

Those in attendance: Katie Grange (by phone), Katherine Carol

Staff Present: Marna Ares, Mackenzie Helton, Sheryle Hutter              

Those absent:  Mary Anne Harvey, Todd Coffey, Betty Henderson

Meeting Activities
Date: September 15, 2009

ISSUE:

1. Legislative & Public Policy Committee update
2. Grants update

DISCUSSION:

1.       L&PP update:

a.       Sheryle reviewed “Nothing About us Without Us.” At the signing, Morgan Carroll said people with disabilities should have representation everywhere.  Mark Simon is on the Pinnacol subcommittee, and Rep. Kefalas wants representatives on subcommittees for this committee.  Menda Warne was appointed to the Health Care Affordability task force, and Katherine Carol and Mike Hoover were given the status of stakeholder on the Equal Access to Public Benefits and Job Creation sub-committees, respectively.

b.       Nursing home parity: Representative Ferrandino is working with group on two bills, one to eliminate perpetual increases in rates for nursing home care workers, and the other to address the provider fee.

c.       Sheryle sent Marna an email listing all boards and commissions with vacancies. Marna will email the list to the Planning & Grants Committee.

2.       Grants Update

a.       How does the Council make the procurement process more open to small non-profits and grassroots organizations?

b.       Reviewed responsibilities of the committee

c.       What information needs to be at the retreat concerning the development of the next Five-Year Plan, federal and state budget constraints and projections?

d.       Katie and Katherine suggested that with fewer grants it would be possible for each committee member to take responsibility to oversee a particular grant. They volunteered to be primarily responsible for the grant to PEAK on Enhanced Person-Centered Planning.

Those in attendance: Katherine Carol, Katie Grange, Mary Anne Harvey

Absent: Todd Coffey, Betty Henderson, Ben Sutton, Shari Repinski

Staff Present: Marna Ares, Sheryle Hutter, Marcia Tewell (at the beginning of the meeting)

Meeting Activities
Date: August 18, 2009

ISSUE:

1. Minutes from July 2009
2. Legislative & Public Policy Committee update
3. Measuring System Change Synergy: report back from NACDD TA Institute
4. Grants update

DISCUSSION:

1.       Minutes for July: minutes were approved.  If members see any changes needed after today’s meeting they will let Marna know of them.

2.       L&PP update:

a.       Press release a week ago on the $38 million federal match to the mill levies. Bill Hanna, legislative analyst for CDHS, is looking into the match issue

b.       Health care affordability act (HB-09-1293): Menda Warne is on the task force for the L&PP.

c.       SLS: there are still questions and concerns among families about the cuts to individual budgets. Westword reporter interviewed Sheryle as representative of the Council, and Sheryle announced the opportunity to contact the reporter to tell more personal stories.

d.       Kefalas’ committee on reducing poverty:  working over the next 5 years. Sheryle already noticing that the issues for people with disabilities are not being included, and Sheryle has asked for that to change.

e.       Sheryle is monitoring the Pinnocol study. Sen. Morgan Carroll is the chairperson for this committee.

f.         Irene Aguilar gave an update on HCAC perspectives on health care reform. There will be a rally on Sept. 14 10:30 AM on health care reform.

g.       HB 664 was amended (?) by Dennis Kucinich to allow states to institute single payer health care plans.

h.       09-1281: (nothing about us without us) is getting a lot more attention by boards and committees recognizing they need to include people with disabilities on their bodies.

i.         Parity in home health and nursing home rates: looking at 2 bills to come out of it.  1) a provider fee, as nursing homes have it now, since 1293 does that for hospitals, and 2) lack of equity of nursing home mandated 5% increase, and other providers not being provided the same.

j.         Committee members will be setting up meetings with Dr. Wadwah and Ellen Caruso (lobbyist, President of Home care association of Colorado)

k.       09-101: employer tax credit. CDDC will write letters to companies coming into Colorado and reminding them to follow ADA hiring practices, letting them know of possible tax credits.

l.         Task force to eliminate the wait list meeting currently: looking at waiting lists for children, and is being chaired by Rep. Primavera now, instead of Cindy Acree.

3.       Measuring System Change Synergy

a.       Result of NACDD TA Institute presentation by PA DD Council and their grant to HSRI on how to measure system change.  Marcia summarized the information, and the committee discussed the various handouts.

b.       Todd suggested reflecting the goals and objectives of the Five-Year Plan more clearly. Could also make it specific to individual grants.  Incorporating the Arthur Himmelman ideas on the collaboration continuum, we have already seen how it is possible for PEAK to share resources and ideas with Project SEARCH, with El Grupo Vida

c.       One thing the committee could do in the future is to look at successful grants and pick apart the results to see what strategies worked to lead to the successes.

d.       In order to enforce the concept of collaboration in the future, be sure to include in the RFP not just required letters of support but required demonstration and commitment to collaboration among the supporting entities.

4.       Grants Update

a.       Mackenzie presented the grants update. Mackenzie and Marna will follow up with the Parent-to-Parent grantees to find out why billing and reports have not been forthcoming.

Those in attendance: Todd Coffey, Katherine Carol, Betty Henderson, Katie Grange, Ben Sutton, Shari Repinski
Staff Present: Marna Ares, Mackenzie Helton, Sheryle Hutter, Marcia Tewell
Guests: Gloria Semien
Those absent:  Mary Anne Harvey

Date: July 21, 2009
Planning and Grants Committee Meeting

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ISSUE:

1. Minutes from June 2009
2. Meeting with representatives of PEAK’s Enhanced Person-Centered Planning Project
3. Update on meeting with MCC on July 15, 2009
4. Review of voting items for Council meeting tomorrow

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DISCUSSION:

1.       Minutes for June

2.       Meeting with PEAK: Want to share brief stories about some of the participants in the past year, talk about the project is doing to address sustainability, and finally the plans for coming year to address sustainability and keeping the services at the same level for project participants.

Elizabeth told the committee about one participant in the first year of Taking Charge who became a facilitator in year two and has recruited people to be part of Taking Charge as well. The person who she recruited has gone on after finishing Taking Charge to keep his circle network active. Of the two years 6 of 18 participants have succeeded in living more self-directed lives.

Second participant was able to be in both courses (first year she was too ill to complete), and now has established the beginnings of her own circle. Beth told about a third participant who has been able to truly take charge of his circle and decisions about his own life.

Sustainability: marketing brochure developed, disseminated to >1000 people in 2009. Aurora meant contact with 20 departments and groups as part of recruiting. Facilitator group includes 46 people who are trained in facilitating person-centered planning circles. Many more people, as members of circles, have been affected in addition to the people with disabilities who have convened the planning circles.  PEAK has been soliciting interest from other potential funders; development community is telling PEAK that it would be more likely to result in funding if they wait another 10-12 months (economic conditions). PEAK is using video technology to produce DVDs that can be used in marketing, soliciting contributions. Also inserting information in current materials to let people know how a contribution of $500 would cover a PATH session for one person, for instance.  Will also enlist Taking Charge and Life Building grads to help with marketing for the program, as well as for themselves. Will be asking for year four funding from at least 4 large foundations.

Addressing committee recommendations:

·         22 PATHS will be done this year, as opposed to the 16 noted in the proposal.

·         Recruiting for Taking Charge has been difficult, especially being done in November through January. Want to do 4 sessions February through May, not for costs reasons but to keep the momentum going. Want to keep participants to 10.

·         Life Building: participation waned toward the end (they did 5 sessions). There seemed to be too much time between sessions, and commitment to Saturday sessions was difficult for families to make. Want to do two daytime sessions, two evening sessions, and provide more support in between the sessions. Beth will be taking on more responsibilities for PATH sessions.

Sheryle noted that what is missing, and is needed, is a solid plan for evaluating the outcomes of the project.  How many of the people touched by the project are making a change in their own lives or more broadly?

Sheryle recalled a Life Building discussion indicating that people wanted shorter and more sessions.

3.       Meeting with the MCC: Betty represented the P&G Committee at the July 15, 2009 meeting. The action steps that came out of the meeting: MCC will put an article in the newsletter; will educate the Council on cultural competency and responsiveness at the September meeting and October retreat. The MCC felt that there was a disconnect between the Planning and Grants Committee and the MCC

Discussion: how to conduct regional conferences incorporating all elements of the Five-Year Plan, including the multicultural aspects in the Quality Assurance goals.  Those regional conferences would also be used as opportunities to learn what issues are important to citizens around Colorado. Ben commented that the Council needs to look at disability first as it comes together to address all other issues of importance to people with disabilities.

4.       Role of the committee within the Council: it will be important for this committee to help the Council and its committees develop a collaborative way of working together rather than to let the committees see their own areas be important and separate. Council orientation will be done Council-wide so that current and new members will receive the same information at the same time in order to move forward as a Council.

5.       Policy update:

a.       SB 1293: hospital provider fee bill advisory committee met today. Confusion over how it will work with CO indigent care program dn increase in number of people receiving Medicaid.  Foresees more hospitalization because reimbursement goes to hospitals and not primary-care providers.

b.       Medicaid buy-in committee met yesterday. Meeting schedule is on HCPF website and Sheryle will send the schedule to Marna to send out via email. Applications to be on committee are not longer being taken.

c.       SLS program and reductions in many people’s budgets are getting wide discussion. DDD publication would provide some navigation of the system. It could be seen as an opportunity for families to organize and be resources to each other when case managers are uninformed and overwhelmed.

One effect of changes in SLS funding tiers is that people will be re-segregated.

d.       CCB state audit hearing occurred last week: the audit covered 7 CCBs, HCPF and DDD/CDHS.  DDD, HCPF have not come into compliance with any findings in the federal audit done two years ago. Katherine suggested that the audit recommendations be part of the October Council retreat.

e.       Interim committee headed by Cindy Acree (re: waiting list) is focusing just on children.

f.         Eligibility for Medicaid: working on technology to put together a network. Is suggested to be restricted to Medicaid for people without disabilities and CHP+.

g.       CDASS: the number of people enrolled in CDASS has increased from about 300 people to about 800. Proposals from prospective intermediaries were due on July 7. The awards will be made in September, and Accent will transition out (unless they receive the grant) by November.

h.       Federal bill on health reform included an amendment by Kucinich that states may pass their own legislation to provide single-payer health care.

i.         Three bills:

                                                                           i.      to strengthen language on the “Nothing About Us Without Us Bill” (LaBuda)

                                                                         ii.      Nursing home parity bill.  First meeting last month with core group that needs to get more members.

                                                                        iii.      Health care reform – Kefalas, with Health Care for all Colorado and CCHI are helping with this effort

j.         SB 228 follow-up: there haven’t been legal challenges filed as yet.  There will be a rally during the first week of August to protest cuts being made as a way to balance the budget.

ACTION / MOTION / CONSENSUS

BY WHOM/ BY WHEN:

Those in attendance: Todd Coffey Katherine Carol, Betty Henderson, Katie Grange, Ben Sutton,

Staff Present: Marna Ares, Mackenzie Helton, Sheryle Hutter

Guests: Beth Schaffner, Elizabeth Hepp 

_______________________________________________________________________________________

Meeting Activities
Date: June 18, 2009

ISSUE:

1. Minutes from May 2009
2. Proposal review

DISCUSSION:

1.      Minutes for May were not reviewed

2.      MCC proposal:

                                                                           i.      Identified the comments given from conference and workshop attendees:  They specifically addressed lessons learned and specified how they would change their plans for the conference and workshop.

                                                                         ii.      The range of diversity limited. We need the demographic information and to recruit more diverse ethnic communities.

                                                                        iii.      The letter from this committee needs to be addressed – this committee would like to meet with the MCC in order to get suggestions on recruitment and outreach.

                                                                       iv.      Consider incentive or milestone payments, contingent on achievement of outcomes.

                                                                         v.      Consider giving the MCC a year off to consider what they’ve learned and what might be needed.  Also would allow the Council to not be locked in to a cultural conference and maybe have another type that would address emerging issues and include multicultural competence as a foundation, along with other foundational values of the Council.

                                                                       vi.      Todd talked about the desirability of doing regional conferences. It would also offer opportunities to the Council as it develops the next Five-Year Plan.

                                                                      vii.      Discussion of the motion: if we don’t fund this and want to do regional conferences, it won’t involve contracts but will involve purchase orders.  We can say not to this right now, and still have money for next year.

                                                                    viii.      The recommendation for a hiatus, and not to fund the request, will be offered as a voting item at the next Council meeting. The Committee decided that all recommendations, either to fund or not to fund, must be presented to the Council for discussion and vote.

                                                                       ix.      Betty and Katherine plan to meet with the Multicultural Committee on July 15 to discuss the letter the Planning and Grants Committee sent to the MCC, and to talk with the committee about the recommendation Planning and Grants will make to the Council not to fund the third year of the conference. The will talk with the MCC about ways to address P&G concerns about needing broader outreach for the October 2009 conference.

3.      Project SEARCH

a.       Bob Lawhead’s salary is a pretty significant part of the budget.  What about sustainability? Sustainability is built into the (trademarked) model of Project SEARCH. Bob Lawhead’s role becomes increasingly less necessary as the project takes hold and all entities have bought into the project.

b.      This committee needs to talk with grantee about needing to see evidence of preparation for alternative sources of funding and finding other entities to replicate the project.

c.       Executive Committee has discussed having Council grantees come to the Council’s retreat.

4.      PEAK

a.       Katherine and Katie attended the Advisory Council meeting last Saturday. Katie’s son was in year one of the Taking Charge sessions. Katherine saw evidence that input from her and Sheryle was incorporated in the second year of the project. Katherine and Katie challenged the group to see how they could expand into rural areas, and contributed the idea of the need to enroll other communities, the more general population, e.g. instead of having segregated gatherings, bring in kids without disabilities.

b.      Concern is that having to cut funding has led them to propose cuts to the program, such as reducing the number of sessions for Taking Charge.

c.       Recommend that they seek other funds in order to maintain the program.

5.      Access & Ability

a.       Project meets its objectives and has support of all committee members.

ACTION / MOTION / CONSENSUS

1. Ben Sutton moved, and Katie Granger seconded the motion not to recommend funding for Year Three of the CC&R. Motion passed with no objections.
2. Katherine Carol moved, and Todd Coffey seconded motion to recommend funding for Project SEARCH. Motion passed with no objections.
3. Todd Coffey moved that funding be recommended for PEAK with the provision that the service levels from year two are continued in year three, and additional funding needed is received from other, non-Council, sources. Betty Henderson seconded. Motion passed without objections.
4. Katherine Carol moved, and Todd Coffey seconded the motion to recommend funding for Access & Ability. Motion passed.

BY WHOM/ BY WHEN:

1.            Katherine and Betty will meet with the MCC on July 15 to discuss P&G committee recommendations.

Those in attendance: Todd Coffey, Katherine Carol, Betty Henderson, Katie Grange, Ben Sutton, Shari Repinski (by phone)

Staff Present: Marna Ares, Mackenzie Helton             

Meeting Activities
Date: May 19, 2009

ISSUE:

1. Minutes from April  2009
2. Legislative Update
3. Discussion of CC&R conference and workshop
4. Big 9 recommendation for 2010
5. New Business

DISCUSSION:

1.      Minutes for April

2.      Legislative Update:

                                                                           i.      Bills

3.       Discussion of CC&R conference and workshop

                                                                           i.      Discussed the medical model being more prevalent in conference and workshop than community living perspective of the CDDC.

                                                                         ii.      The committee will send a letter to the MCC about the need for conference break-out sessions to specifically address the areas of emphasis in the Five-Year Plan, such as employment, community and school inclusion, and person-centered living and delivery of supports. 

                                                                        iii.      The committee could recommend some additional follow-up with conference attendees to take the place of what was intended to occur at the workshop. A standard list of questions would represent the learning objectives, and spell those out.

                                                                       iv.      The letter should have a prefacing paragraph describing the P&G Committee and its role on behalf of the Council.

                                                                         v.      Sheryle suggested that the certificate of attendance and/or CEU’s should only be granted after attendance at the conference and the workshop. CEU’s may take the conference out of the realm and area that the Council is interested in, i.e. attracting people with disabilities and family members. Sheryle and Katherine offered that the CEU’s might be a valuable thing to offer teachers, voc rehab counselors, for instance. Try approaching CTAT to see if the process to offer CEU’s would be easier through them.

                                                                       vi.      Committee will work on the wording of the email to the MCC and have something ready for the MCC meeting on June 2, 2009. 

 4.      Big 9 recommendation for 2010

a.       Katherine raised the question of funding the Big 8 given the competing priorities of the Council within the Five Year Plan.  It is recommended to create some flexibility within the budget by cutting back on the funding for the Big 8.  Todd and Betty concurred with comments on the use of funds and setting priorities within the Plan.   

ACTION / MOTION / CONSENSUS

1. Betty will compose a draft of an email/letter to the MCC concerning the conference and workshop for year two.
2. Next meeting has been changed due to voting on funding of grants to get more of membership present.
3. A motion was made to no longer fund the Big 8 conferences by Todd with a second by Katherine.  All were in favor. The votes is in part based on the difficulty of gathering performance targets and the current budget requests for funding of a multitude of projects. 

BY WHOM/ BY WHEN:

1.            Betty will get an email to everyone by next week.  All committee members are asked to work on the final product.

Those in attendance: Todd Coffey Sheryle Hutter, Katherine Carol(by phone), Betty Henderson

Staff Present: Marna Ares, Mackenzie Helton, Marcia Tewell             

Those absent: Ben Sutton, Shari Repinski Penny Gonnella

Meeting Activities
Date: April 21, 2009

ISSUE:

1. Minutes from March 2009
2. Legislative Update
3. Grant review sheet and grants update
4. New Business

DISCUSSION:

1.      Minutes:

2.      Legislative Update:

a.       Bills are being introduced late into the session, many bypassing committees and going to Appropriations.

b.      HB 1001: income tax credit for job growth is moving forward, will likely be signed by the Governor.  Gov. has not responded to letter requesting to reinstate the tax credit for employers who hire people with disabilities. Council Committee is getting support fro the Legal Center and the Center on Law and Public Policy to, if the bill is passed, to have the Governor reinstate the policy he pulled, or to institute the federal rule that requires that 10% of an employer’s workforce be people with disabilities.

c.       HB 1281: LaBuda’s bill: has been sent for the Governor’s signature. She has requested a signing

d.      SB 103: Morgan Carroll: insurance ethics bill.  The bill was PI’s in the House Health and Human Services Committee.

e.       SB 228: Sen. Morse was at the rally against Medicaid cuts and said support is critically needed for SB 228. Was rescheduled for Thursday in House Transportation Committee.

f.        Other bills Sheryle is

                                                                           i.      SB-263:Medicaid nursing facility payments to put control on nursing homes. Provides for supplemental payments rather that rate increases. It has passed through both houses.

                                                                         ii.      HB 1273: Kafalas’ bill on health care reform: he layed the bill over to July 5 for lack of support from leadership and from the Governor.

                                                                        iii.      HB 1293: Medicaid hospital provider fee: could pull in federal match dollars. It will be signed. It will be important to see what happens with the implementation.

                                                                       iv.      HR introduced yesterday by Rep. Acree asking for another interim committee to study how we get money to eliminate the waiting list.

                                                                         v.      Rep. Rice intro health care bill (HB 1358)  “Create Healthcare System for Colorado,” would make health care mandatory, similar to the Massachusetts model. Marcia and Sheryle will be testifying against the bill tomorrow; Marcia for CDDC and Sheryle for CCDC

3.       Grant Review Sheet and grants update

a.       Discussed the pros and cons of continung to fund the Big 9 conferences at $5000 per year.

b.      Grant review

                                                                           i.      Sheryle went to a session of the Life Building project (part of PEAK’s grant). She was impressed with the number of people in attendance, the focus on independence and inclusion.

                                                                         ii.      Project SEARCH:  everyone who went on site visits is excited about the project (Sheryle and Marcia in Denver, Mackenzie in Fort Collins).

                                                                        iii.      Cultural conference and workshop:  the committee wants to ask questions about what the expected outcomes were and if they were realized.  The workshop seemed not to implement the expectation that the workshop would be a review of what people learned from tying to implement information they gained from the October conference. Sheryle attended the workshop and found that disability culture was not an important or highlighted part of the discussion. The CLAS standards didn’t mention disability.  The MCC needs to be invited to talk about the expected outcomes, in terms of the outcomes the Council must report on. If CEU’s are available, then attendance at the workshop can be a requirement to receive CEU’s.

                                                                       iv.      Mackenzie reviewed the grant status update sheet with the committee.

4.      New Business

a.       Katherine reported on the focus groups she conducted over a period of two weeks in Wyoming, though the Wyoming BLN.

ACTION / MOTION / CONSENSUS

1. Betty will compose a draft of an email/letter to the MCC concerning the conference and workshop for year two.

BY WHOM/ BY WHEN:

1.            Betty will get an email to everyone by next week.  All committee members are asked to work on the final product.

2.            Sheryle will provide feedback on the usefulness and where changes can be made to the site visit form to make it easier to use and to reflect site visit outcomes.

Those in attendance: Todd Coffey Sheryle Hutter, Katherine Carol, Betty Henderson

Staff Present: Marna Ares, Mackenzie Helton             

Those absent: Ben Sutton, Shari Repinski, Penny Gonnella

Meeting Activities
Date: March 17, 2009
Planning and Grants Committee Meeting

ISSUE:

1.       Minutes

2.       Project SEARCH

3.       PEAK’s Enhanced Person-Centered Planning Project

4.       Review of Legislative & Public Policy Committee activities

DISCUSSION:

1.       Bob Lawhead presented on Employment Link’s grant and Project SEARCH. Updates were provided regarding two current sites in Ft. Collins (Columbine Healthcare) and Denver (Children’s Hospital) as well as potential school district participants in the future. Erin Riehle provided technical assistance at both sites this past week.  Children’s has hired a full FTE and Columbine is starting with four participants this spring.  Bob has approached DDD for some funding to provide the long-term supports necessary to individual employees but has not heard back at this time.  There is a national meeting of all Project SEARCH groups on July 8-10 in Atlanta.  Currently all of the monthly visits to Children’s in Cincinnati are booked.   Potential participants from Greeley are attending the July meeting. 

Questions arose around the number of future sites with discussion as well as the dollars and process used to access VR and DDD support dollars.  Other questions around participation of individuals older than 21 were posed.  The only way someone of that age could participate would be if a current participant becomes employed during an internship and an opening occurs.  Many parents are interested in the model and have inquired about the above. Shari will talk with Mike Davis to determine communication lines between his role as DDD rep. to the Advisory committee and her role on planning and grants.

2.       Marna handed out the PEAK report but there was little discussion as it had not been available for review earlier.  The committee will review it and discuss at the next meeting.

3.       Marcia gave a report on legislation related to the Five Year Plan on behalf of Sheryle.  Report included #228 the 6% A-B legislation, #103 regarding insurance companies and incentives for denials, #1273 Comprehensive Health Care, Nothing About Us Without Us (p/w/d being on boards that make decisions about them), as well as a letter to the Governor regarding reinstating tax credits for employers from a 2008 piece of legislation the Gov. did not include in the budget.

Discussion occurred around who will present what on #228 at the upcoming Council meeting.  There is no PowerPoint. Expected, just information about the legislation and impact on citizens with disabilities in the state.
 

ACTION / MOTION / CONSENSUS

1. Betty Henderson may be able to attend the PCP training on Sat. for part of the day. 
2. Marcia will deliver Council monographs, newsletters and employment articles to staff at Children’s Hospital. 

Those in attendance: Betty Henderson, Todd Coffey, Shari Repinski

Guests: Bob Lawhead

Staff Present: Marna Ares, Marcia Tewell, Mackenzie Helton

Meeting Activities
Date: February 24, 2009
Planning and Grants Committee Meeting

ISSUE:

1. Minutes from January 2009
2. Grant review sheet and grants update
3. Legislative Update

DISCUSSION:

1.       Minutes: no corrections suggested

2.       Grant Review Sheet and grants update

a.       Review sheet for quarterly reports:  Katherine suggests sending ticklers to grantees before quarterly reports are due. The other site checklist could be used by grantees upon award and as they approach the end of a grant year. 

The grantees could also be encouraged to gather information on outcomes in preparation for giving a presentation to the Council or this committee.  They could be encouraged to keep a file of monthly grant activities as a source of stories that they and the Council can share to illustrate the effectiveness of Council grants and initiatives.

b.       Current grants update

                                                                           i.      Project SEARCH: first billing has been submitted, without a report. The role that Voc Rehab will or will not play was discussed. The Employment Ad Hoc committee meets tomorrow, and the role of VR may be discussed.

The committee wants Bob Lawhead to come and make a presentation to the Committee as soon as possible.

                                                                         ii.      Sheryle and Katherine will attend the March 7 Life Building Session (through PEAK’s Enhanced PCP Project).

                                                                        iii.      Discussion of the Big 8:  the committee would like to be able to get information from recipients of scholarships, especially a certain number of months after the conference. Sheryle talked about the usefulness of pre- and post-evaluations. For any of the Big8 recipients haven’t had their conference, we could ask for the contact information for scholarship recipients so that we can survey them. Phone surveys seem to be the most effective way to get information.

This committee may decide to make the B-8 process competitive, and prepare a proposal for FFY2010 budget.

People are feeling that the information isn’t getting out about the Big 8 and other conferences. One strategy discussed was to include a tear-out sheet in the newsletter at the beginning of the year to announce conferences, etc.

3.       Legislative Update:

a.       Bills followed:  HB 1048 (LaBuda) was PI’d (postponed indefinitely).  It has been replaced with HB 1281.  It has to do the boards of Housing, Health and Human Services being encouraged to include people with disabilities, family members and advocates on the boards.

b.       HB 1273: Colorado Health Care bill will be coming up on March 4.  Rep. Kafalas is the sponsor. Sheryle will send out the talking points for the bill, and encourages people to testify on the bill.

c.       SB 103: Insurance ethics act: would restrict insurance companies from giving incentive pay to adjusters or staff to either reduce or deny claims. It will be coming to the floor, probably next week.

d.       HB 1001: tax credit for employers that create and fill 20 positions in a calendar year has been challenged because the tax credit for hiring people with developmental disabilities had been tabled due to budget restraints.  Sheryle thinks that the tax credit may be reinstated. Sheryle is pushing to have small businesses included (there are 360,000 small businesses in Colorado) because a tax credit that would include small business would probably provide more opportunities for employment of the people with developmental disabilities than big business that will be creating highly skilled, high paying positions.

e.       SB 228: Rescinding the 6% Arveschoug-Bird limit on stage agency budgets.

f.         The following update impacts the DD community however are not part of the L&PP group of bills to be followed:

                                                                           i.      HB 1095: driver-license competency, assigns a third-party person to assess individual’s competency to drive. Rep. Acree is the sponsor, and has pulled the bill as we could not come to an agreement on language that would impact the disability community.

                                                                         ii.      HB 1097, sponsored by Acree. State recovery, giving up a certain amount of Medicare funding to keep possession of your estate. Ultimately this bill could have been negative to Medicaid/Medicare recipients and so Representative Acree has PI'd the bill.

                                                                        iii.      SB 166: (Morgan Carroll was the sponsor.)  Would have required ethical practices, reduce amount of vendor buy-out. Bill was killed. Pharmacy Ethics are critical and hopefully Senator Carroll will carry this kind of bill in the future...if she or someone else does CDDC should review for support. 

                                                                        iv.      Voting registration on line: HB: 1061 (?) A problem that a CO photo ID would be required, and security is another issue. Following and will report.

ACTION / MOTION / CONSENSUS

1. Minutes from October: Todd motioned to approve the November minutes, Ben seconded. Minutes approved.

BY WHOM/ BY WHEN:

1.       Marna will contact Bob Lawhead to see if he can attend the March 17 meeting.

2.       Marna will post a summary of all the grants on the website.

Those in attendance: Todd Coffey, Katherine Carol, Linda Dunn, Ben Sutton, Shari Repinski

Guests: Don Hutter

Staff Present: Marna Ares

Reporting: Sheryle Hutter  

Those absent: Sharisa Kochmeister, Betty Henderson, Penny Gonnella

Meeting Activities
January 27, 2009
Planning and Grants Committee Meeting

ISSUE:

1. Minutes from November and December 2008
2. Review of December 16 meeting
3. MCC Proposal
4. Budget and grant review

DISCUSSION:

  1.   Minutes: November minutes In the discussion there needs to be a clause added to clarify that the meeting with Karen Beye was with the Colorado Cross Disability Coalition. Discussion of the December 16 minutes: the committee that was mentioned in the Action Plan (to plan a retreat) has not met. The problem with the retreat is that it serves as training for new members, and the Council still doesn’t have any appointments from the names that were submitted last May. Correct the typo in Todd’s remarks.

What is the role of people who are on the list to be appointed; how do they have input?  Penny thought that both the current members waiting to be replaced and the prospective members should be encouraged to join in the discussion.  The only limit on their participation (prospective members) is that they can’t vote. Mackenzie noted that only those who hold governor appointments can be counted toward quorum.

Discussion concerned the process that is required in order to get nominations into the Governor’s office.

2.  December 16 meeting

a.       Outcomes 

                                                                           i.      One outcome is the of retreat planning is postponed until new members are appointed. Betty will update the Council on this, and ask the Council to discuss whether or not to go ahead with a retreat.

                                                                         ii.      Mike McCarty wants more visibility at the Capitol. Betty is concerned that increased visibility is difficult given the limited number of Council members. Sheryle offered to take newsletters to the Capitol to add them to other publications that are down there, such as The Statesman. Sheryle suggested increasing publicity, such as posting in local newsletters, or sending out press releases to local media.

b.       Review of legislative session and L&PP activities

                                                                           i.      A group of advocates met with Joan Henneberry and Dr. Wadwah concerning potential budget cuts. Budgetary cuts are coming through Medicaid, and advocates are emphasizing that programs need to examined for their effectiveness before cuts are made.

                                                                         ii.      Sheryle reviewed HB – 09 -1048 (the “Nothing About Us Without Us”). The bill is being rewritten, after being passed out of the House Health and Human Services Committee last Wednesday.

                                                                        iii.      Other bills discussed: Driver’s license competency bill: Rep. Cindy Acree, IEP training for foster parents, need for photo ID for controlled substances and for voting registration.

3.    MCC proposal: Penny reviewed the decision by the MCC to require payment of registration of $35 per person, given the fact that the people who registered and did not show up had not been required to pay registration, and that fact that professionals and their agencies could not pay the $125 registration fee required for the first conference.

Penny reviewed with the committee the content of the conference and the purpose of the follow-up workshop.  The increase in the line item for the conference planner is intended to help pay for better publicity and marketing, and for conference planning for the follow-up workshop.

Katherine suggested using the Internet for posting information and allowing comments/blogging.

4.     Grants and budget: grantees will be notified that proposals will be due on June 9, 2009, and that they must demonstrate concrete efforts to sustain supplemental funding. They will be granted a certain percentage less than the original amount.

    ACTION / MOTION / CONSENSUS

1. Minutes from October: Todd motioned to approve the November minutes, Betty seconded. Passed unanimously. Linda Dunn moved that December minutes be accepted with the one correction, Todd Coffey seconded. Minutes approved.
2. Todd moved to approve the proposal for the MCC conference, Linda seconded. The only change requested is to change the $27k figure to $19k. Approved.
   
   

Those in attendance: Betty Henderson, Todd Coffey Sheryle Hutter, Katherine Carol, Penny Gonnella, Linda Dunn

Staff Present: Marna Ares, Mackenzie Helton              

Those in attendance: Betty Henderson, Laura Thompson Perkins, Jo Perkins, Todd Coffey, Mary Russell (by phone), Don Hutter, Sheryle Hutter (in person and then on phone)

Staff Present: Marna Ares, Mackenzie Helton, Marcia Tewell              

_______________________________________________________________________________________